Funding Guidelines & Spending Requirements

Funding Guidelines & Spending Requirements

Requirements for Funding Consideration
  1. Bills must be submitted to RHA a minimum of two weeks before the event is to take place.
  2. Bills must include all required information outlined within the Bill Template and the required language outlined in the template.
  3. All funding requests must include an itemized budget. Bills requesting RHA funds without a budget will not be considered. Bills requesting RHA funds with budget lines that are vague and/or questionable will be sent back to the RSO for editing and more information.
  4. Those requesting funding must either include the following information in the bill or present on the information: explanation of how the event to be funded will attract on-campus residents, estimate of how many people will attend the event, if the event has been hosted previously, summary of the event, required attendance fees or ticket costs.
  5. A representative from your organization must be present to speak about your request OR a representative may also request a zoom link to zoom into the RHA Senate to present.
  6. The RHA Logo must be displayed on all advertising for events or shared in some format that RHA helped fund an initiative.
  7. Any unused funds will be returned to RHA to the budget line it was designated from.
  8. All relevant receipts, invoices, etc. must be sent to the RHA Chief of Operations no more than 2 weeks after the planned event date.
  9. Failure to follow Funding Guidelines will result in a delay to your request being considered.
  10. Those who receive funding and do not appropriately advertise RHA sponsorship or make no effort to follow the funding guidelines may risk future funding requests being denied by the organization for up to a year or more.
    Requirements for Spending Approved Funds
    1. Event spending must first have an APPROVED event through NVolveU.
    2. CANNOT purchase styrofoam, gift cards, or non-Pepsi beverages.
    3. Purchases must always include tax.
    4. Prepared food (non-prepackaged items) must be purchased through a UNL Approved Food Vendor.
    5. Events hosted at any of the campus union building or WCDC must utilize University Catering services to provide food or beverages.
    6. Organizations must either request invoices (with tax) or make the purchases and submit an itemized receipt to RHA's Chief of Operations to request payment.